P-EBT for private and non-public students

On August 2, 2022, the United States Department of Agriculture (USDA) approved California’s P-EBT state plan for school-age children in the 2021–22 school year (SY). The USDA also recently approved the P-EBT plan for California summer 2022. This notice provides the data collection process for private and non-public schools, eligibility information, a benefit delivery schedule, and household notices and resources. The California Department of Social Services (CDSS) is the lead state agency for P-EBT services with data support from the California Department of Education (CDE).

SY 2021-22 P-EBT Data Collection Process for Eligible Students

Eligible Children do not have to be requested for SY 2021-22 P-EBT to receive P-EBT benefits. However, private and non-public schools must determine student eligibility for SY 2021-22 P-EBT and submit student data to the CDE to enable the benefits. Required information must be included in the Excel spreadsheet template provided by the CDE and submitted to the CDE via a secure data portal.

The CDE has appointed an analyst to support this process. A sample chart and instructions will be emailed to the directors of private and non-public school meals listed in the Child Nutrition Payment Information System. This email comes from the [email protected] email box. All student eligibility information is due to the CDE by October 14, 2022 at the latest.

Failure to submit student information to the CDE in a timely manner may result in students not receiving P-EBT benefits.

SY 2021-22 P-EBT Eligibility and Performance Schedule

SY 2021-22 P-EBT benefits are granted to school-age children who meet Everyone the following requirements:

  • Attending a school that participated in the NSLP, SBP, or SSO in SY 2021-22
  • Student suitability:
    • Determined in SY 2021-22 or SY 2020-21 as eligible for free or discounted meals through meal claim, alternative form of income, direct certification or classification as homeless, migrant or dependent; or
    • Have attended a school that participates in Regulation 2 or the Community Eligibility Provision (CEP), regardless of the individual student’s eligibility

  • Missed in-person classes by excused absences of five school days or more in a month or attended school virtually through an independent study (IS) program.

Note: P-EBT is a federal program that provides food benefits to eligible households to personally replace school meals that children have missed due to the pandemic. P-EBT benefit levels are based on the time a student missed school meals because they attended school through IS or attended school in person but were presumably absent due to COVID-19. Therefore, the number of students qualifying for P-EBT in SY 2021–22 and the corresponding achievement levels may be higher significantly lower than previous P-EBT emissions.

The amount of benefit each student receives is based on the daily rate of $7.10 multiplied by the number of days of IS attendance or excused absence of five days or more in a month.

The distribution of the P-EBT cards to school-age children will take place from November to December 2022. Cards mailed during this period will have SY 2021-22 P-EBT benefits for the months of August 2021 through December 2021. Cards will automatically ship with a second release of benefits in late November and December 2022 with P-EBT benefits for the Months reloaded January 2022 to May 2022.

Summer 2022 benefits and schedule

In the summer of 2022, P-EBT will be provided for school-age children meeting Everyone the following requirements:

  • Enrolled for at least one day in May 2022 in a school that participated in the NSLP, SBP, or SSO in SY 2021–22
  • Student suitability:
    • Determined in SY 2021-22 as eligible for free or reduced-price meals through meal request, alternative form of income, direct certification or classification as homeless, migrant or carer; or
    • Have attended a school participating in Provision 2 or CEP, regardless of the individual student’s eligibility

Unlike SY 2021–22 P-EBT, Summer 2022 P-EBT is not related to school absenteeism. Additionally, students not enrolled as of May 2022 (e.g. new transfer students) may be eligible for Summer 2022 P-EBT. Students deemed eligible on or before August 15, 2022 may receive Summer 2022 P-EBT.

The Summer 2022 P-EBT covers the period from June to August 2022 and has a fixed benefit amount of $391. Students who qualify will be mailed cards in November and December 2022 or benefits will be loaded onto existing cards for students who have qualified for SY 2021-22 P-EBT.

Note: There are several situations where students may not qualify for Summer 2022 P-EBT, including the following:

  • Graduated from school or completed school before May 1, 2022
  • Relocated out of state
  • Transfer to a school not participating in NSLP, SBP, or SSO before May 1, 2022
  • Enrolled as a new kindergarten student in SY 2022–23 (kindergarten students may still qualify for Summer P-EBT if they received CalFresh during the summer as part of the California P-EBT child care plan)
  • Ineligible as of May 2022, adding a school site with new participation in CEP or commission in SY 2022-23 that did not participate in CEP or commission in SY 2021-22

Note: to facilitate Summer 2022 P-EBT Advantages, Private schools must register authorized student data to the CDE. Non-public students who meet admissions requirements in May 2022 or who are newly eligible in the summer will automatically receive benefits based on information stored in the California Longitudinal Pupil Data Achievement System. Because of this, Non-public schools do not have to submit any data for summer 2022 P-EBT to the CDE.

Communication and resources for eligible households

The CDSS will send notices of upcoming availability of SY 2021-22P-EBT benefits to eligible households in advance of card issuance and the second release of SY 2021-22 P-EBT benefits. In addition, the CDSS has new resources for eligible households and partners in multiple languages P-EBT website
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The CDSS established the P-EBT Helpline to assist eligible households with questions related to P-EBT. The P-EBT Helpline can assist with PIN setup, address changes, requesting replacement cards, or general questions about eligibility and benefits.

In addition, the P-EBT Helpline is better equipped to assist with inquiries and handle individual cases. A new live chat feature will be available on the P-EBT website for general support. Contact information for the P-EBT Helpline is below.

contact information

households Those requiring assistance with P-EBT cards may call the P-EBT Helpline at 877-328-9677 (Monday through Friday, 6 a.m. to 8 p.m.)

For more information on P-EBT, see CDSS P-EBT website
External link opens in new window or tab.
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If administrators have questions about P-EBT, please email the CDE at [email protected]

Questions:
Nutrition Services Division | 800-952-5609

Last checked: Friday 2nd September 2022

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